How our system supports

Large Providers

(6+ sites)

How can our system help?

Our system can be the engine room of your business, processing your administration 24 hours a day, 365 days a year.

Throughout the process of developing the booking system, we have spoken to a range of large providers, from Pioneer Childcare (six sites) to Let Me Play (20+ sites).  This has helped us develop an in-depth understanding of the challenges larger providers experience when both securing their existing provision and growing their business.

We understand that regardless of whether a large provider uses manual data entry or a retro-fitted booking system from another industry, the volume of administration in the day-to-day running of Wraparound Care is extraordinary.

We recognise the key challenges facing larger providers:

  • Maintaining the quality of your service to children, parents, schools & Ofsted, whilst looking for new opportunities.
  • Maximising income (including removing bad debt), whilst keeping expenditure under control
  • Ensuring that your safeguarding measures are robust to keep children and parent’s records accurate, and therefore ultimately your business safe

Attempting to overcome these challenges without a system designed specifically for Wraparound Care can mean that each step forwards may require a rethink on administrative processes, personnel and even the scope of the business’ ambitions.

The CBL booking system affords large providers the time to both secure their existing provision, whilst simultaneously scaling their business at their chosen speed.  By providing flexibility (for example, to tailor your pricing, capacities and opening times to each club), married with a range of analytic tools, you can take as broad or as focussed view of your business as required.

We do everything you’d expect…

Naturally, a booking system designed for breakfast, after-school and holiday care providers needs a range of essential functions:

24/7 access

Round the clock access for you and your customers.

Pricing flexibility

Set your prices, your way – offer discounts & promotions when you want to.

Safe & secure

A secure website & booking system, built to protect your confidential information.

Automated bookings

A new booking appears instantly on your registers.

Regular & ad-hoc booking

Allow parents to book one-off sessions as well as recurring weekly patterns.

Continuity and credibility

Our system matches your brand and logo, incorporated into your website.

Live availability checks

Allow parents to check for availability 24/7 based on the capacities you set.

Live registers & reports

Download live reports at any time to ensure your registers are 100% accurate.

Client support

Our support team is always on hand to help with any queries you may have.

With some amazing extras…

Due to the nature of our system being built specifically for wraparound care, it also provides a range of features that are tailored to make your life easier:

Robust safeguarding

As a large provider you will be only too aware that your brand is everything.  Providing as many sessions as you do, to as many children as you have on roll, means the importance of accurate registers, child & parent details, cannot be understated.  You require a system that not only maintains these records in a way that is accurate to the second, but also ensures that parents keep their records up to date.  Our system is built with safeguarding both the children’s welfare, and your brand, at its core.

Maximise profit, minimise expenditure

The CBL system offers larger providers with an opportunity to centralise and streamline its administrative processes, whilst simultaneously allowing Club Managers instant access to the customer records that they require.  Our software has been built with the objective of allowing providers to eliminate bad debt, maximise the number of bookings they accept and reduce the time & money they spend on administration.

Management information at your finger tips

When are you busiest across each or all of your clubs?  What percentage of your bookings are ad-hoc, and when do people book?  What is their preferred payment method?  What impact are discounts or promotions having on your sales?  Our system can help you develop a deeper understanding of your business’ patterns and trends to help you with cashflow, staffing, and developing your offering to the parents, children & schools you work with.

Have a question? Call us on 08000 388110