How It Works
An overview of how wraparound childcare is onboarded across a Trust.
Understanding your provision
Let’s connect
We start with a friendly, no-pressure conversation to understand how wraparound childcare operates across your Trust today.
We’ll discuss what’s working well, where complexity or inconsistency exists, and what outcomes you’re aiming for at Trust level.
Your questions, our insight
You’ll have the opportunity to ask questions from both an operational and financial perspective. Once we have a clear understanding of your existing setup, we will be able to demonstrate the effectiveness of our service – using your actual data.
The outcome
In our experience, once you can see the impact our service will make (having used your data to demonstrate the potential), you’ll have everything you need to make an informed decision.
If it makes sense to move forward, we’ll agree next steps together.
Pain-free implementation
A clear, guided overview of how our service is set up and integrated into your existing provision.
1. We plan your Trust-wide setup
We begin with a planning session to understand wraparound provision across your Trust. Together, we review pricing, sessions and booking rules, with the option to agree a staged rollout – piloting in selected schools before scaling Trust-wide.
2. We build your branded booking systems
Our team configures a fully branded booking system for each school, aligned to Trust-wide standards while allowing for agreed school-specific variations. Each system is designed to work seamlessly across mobile, tablet and desktop devices.
3. We launch to parents
Around a month before provision begins, parents are invited to register and start booking sessions. This phased launch helps build early uptake, surfaces any questions ahead of time, and ensures a smooth, well-managed start across all participating schools.
4. We train your team
One of the great things about our service is that it is just that – a service. This means that we do the mast majority of the work, meaning your teams have very little to learn, in terms of system training or processes. What little there is to understand, we cover in one 30 minute online training call.
5. You go live with confidence
Children begin attending sessions with all bookings and payments managed behind the scenes. Club staff always have clear, up-to-date attendance information. Our team handles the ongoing administration and parent enquiries, allowing schools to focus on delivering high-quality care.
6. We send one batched monthly payment
All parent payments are collected upfront and reconciled at month end. We provide each school (or the Trust) a full reconcilliation and breakdown of income received, sales figures and parent credit for future use. Shortly after this, we send you one payment per school, less our fee. It really is as simple as that.
7. We review and optimise termly
Each term, we review performance across the Trust, looking at bookings, income and trends. We share insights and recommendations to help optimise provision and support informed decision-making.
8. We plan ahead annually
Ahead of each new academic year, we review performance and agree any changes to pricing, sessions or setup. This ensures your Trust is fully prepared and positioned for a strong September launch.
See how we make life easier for parents, staff, school leaders and Trust leadership teams.
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The school office -
The club staff -
The finance team -
Parents / carers